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Tenant Handbook

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  1. Move-In / Move- Out Information
    1. Introduction
    2. Move - In / Move - Out Information
    3. Tenant and Vendor Insurance
    4. Contractor / Vendor Certificate Of Insurance Requirements
    5. Forms Required to Move In
    6. Pertinent Information for Your Move-In
    7. Move-In Checklist
    8. Move-Out Checklist
  2. Management Office Information
    1. Management Office Information
  3. Building Operations
    1. Access Card Request
    2. After-Hours HVAC
    3. General Safety Guidelines
    4. Building Maintenance
    5. Urgent Requests
    6. Janitorial Service
    7. Special Requests
    8. Day Porters
    9. Parking
    10. Vendor Regulations
    11. Rent Payment Information
    12. Mail & Other Deliveries
    13. Energy Conservation & Recycling
    14. Smoking
    15. Solicitors
    16. Mold Prevention
  4. Contractor Rules and Regulations
    1. Purpose
    2. Hiring an Architect and General Contractor
    3. Plans and Drawings
    4. Permitting
    5. Insurance Requirements
    6. Bonding Requirements
    7. Pre-Construction Meeting
    8. Schedules
    9. Contacts
    10. Contractor Requirements
    11. Check-In
    12. Access
    13. Work Hours
    14. Parking
    15. Work Area
    16. Deliveries
    17. Loading Zones
    18. Elevators
    19. Restrooms
    20. Use of Materials Which Emit Volatile Organic Compounds (VOCs)
    21. Sustainable Purchasing
    22. Solid Waste Management
    23. Trash Removal
    24. Base Building
    25. Fire System
    26. Hot Work Policy
    27. Roof
    28. Building Engineers
    29. Strictly Prohibited Work Practices
    30. Plan of Action
    31. Completion of Work
  5. Building Rules and Regulations
    1. Building Rules & Regulations
    2. Moving Construction Rules and Regulations
  6. Amenities
    1. Willow Oaks Amenities
  7. Emergency Procedures
    1. Overview
    2. Emergency Phone Numbers
    3. Floor Response Team
    4. Fire
    5. Fire Safety Reminders
    6. Fire Prevention Tips
    7. Fire Extinguisher Basic Operation
    8. Earthquakes
    9. Tornados
    10. Hurricanes
    11. Medical Emergencies
    12. Bomb Threats
    13. Suspicious Packages
    14. Evacuation
    15. Civil Disturbances
    16. Power Failure
  8. Tenant Connectivity Guidelines
    1. Tenant Connectivity Guidelines

Move-Out Checklist

Please refer to the following checklist, provided for your convenience, to ensure a smooth transition.

  • Notify Leasing and Building Management of your upcoming move.
  • Order new stationery, envelopes, and business cards with new address and contact numbers.
  • Contact the Telephone Company regarding change of phone service.
  • Contact the Internet Service Provider regarding change of internet service.
  • Notify the post office of your change of address.
  • Send a change of address card or note to clients, vendors, and friends.
  • Contact Fairfax County to update your Business Use and Occupancy Permit.
  • Insure all lease requirements have been met.
  • Perform pre and post move out inspection with Building Management.
  • Return all keys and access cards to Building Management.